Organizations requesting support must:

* Serve or directly benefit residents of the U.S. Virgin Islands.

* Demonstrate a meaningful community benefit.

* Show that funds or resources provided by Neighborhood Pharmacy will be used within the U.S. Virgin Islands, unless otherwise specifically approved.

* Benefit a group or community rather than a single individual.

* Provide appropriate recognition to Neighborhood Pharmacy for its support when applicable.

* Meet Neighborhood Pharmacy’s documentation and application requirements.

Priority consideration may be given to organizations and programs that align closely with Neighborhood Pharmacy’s community priorities and demonstrate measurable impact.

Required Documentation

A complete sponsorship or donation request must include:

* A completed Neighborhood Pharmacy Sponsorship & Donation Request Form.

* A formal request submitted on the organization’s or event’s official letterhead.

* A completed W-9.

* A current business license, when applicable.

* If applying as a 501(c)(3) organization, current documentation verifying 501(c)(3) status.

* A description of the organization, including its mission and major programs.

* A description of the event, program, project, or initiative for which support is being requested.

* The event date and location.

* The specific amount, sponsorship level, product, or other support being requested.

* An explanation of how the requested funds or resources will be used.

* Contact information for the individual responsible for the request.

* Current board members and/or key organizational leadership, when applicable.

* Information demonstrating the organization’s community impact or previous program outcomes, when applicable.

* All established promotional materials associated with the request, including available:

* Website links

* Social media links

* Event flyers

* Advertisements

* Sponsorship packages

* Media kits

* Promotional materials

Organizations requesting sponsorship should also clearly identify the advertising, promotional, recognition, or community-engagement benefits Neighborhood Pharmacy will receive.

Submission Deadline

Complete applications must be submitted at least twelve (12) weeks before the scheduled event or program date.

Requests submitted with fewer than twelve weeks’ notice may not be considered.

Submission of an application does not guarantee sponsorship or funding.

Sponsorship and Donation Frequency

To allow Neighborhood Pharmacy to support a broad range of organizations throughout the Virgin Islands:

Neighborhood Pharmacy will generally provide sponsorship or donation support to an organization no more than once during any rolling twenty-four (24) month period.

The 24-month period will be calculated from the date of the organization’s most recent Neighborhood Pharmacy sponsorship or donation.

Exceptions may be considered at the sole discretion of Neighborhood Pharmacy based on extraordinary circumstances, strategic partnerships, or significant community need.

Evaluation Criteria

Complete requests are reviewed by Neighborhood Pharmacy’s Sponsorship Committee.

Requests may be evaluated based on factors including:

* Alignment with Neighborhood Pharmacy’s mission and community priorities

* Community need

* Number of Virgin Islands residents expected to benefit

* Demonstrated community impact

* Organizational history and accomplishments

* Financial transparency

* Proposed use of funds

* Healthcare, education, social, cultural, or community-development impact

* Recognition provided to Neighborhood Pharmacy

* Advertising and marketing value

* Expected event attendance and audience reach

* Social media and digital reach

* Opportunities for Neighborhood Pharmacy team participation or community engagement

* Previous support received from Neighborhood Pharmacy

* Available sponsorship and charitable-giving budget

Neighborhood Pharmacy reserves the right to determine whether a request is better classified as a charitable donation, commercial sponsorship, community partnership, or in-kind contribution.

Commercial Sponsorships

For-profit organizations and commercial events are generally not eligible for charitable donations.

However, they may submit proposals for commercial sponsorship consideration.

Commercial sponsorships may be evaluated based on the promotional and marketing value provided to Neighborhood Pharmacy, including:

* Logo placement

* Event signage

* Website recognition

* Social media promotion

* Advertising

* Event announcements

* Vendor or exhibitor space

* Complimentary or VIP tickets

* Speaking opportunities

* Community engagement opportunities

* Media exposure

* Audience size and demographics

* Pharmacy or healthcare category exclusivity

Compliance and Due Diligence

Neighborhood Pharmacy reserves the right to conduct additional due diligence before approving any sponsorship or donation.

Requests involving government officials, public officials, their immediate family members, government agencies, potential conflicts of interest, or other circumstances presenting compliance concerns may require additional review.

Neighborhood Pharmacy will not provide sponsorship or donation payments where the arrangement could reasonably create the appearance of improper influence, bribery, or a conflict of interest.

Payment

Neighborhood Pharmacy issues approved monetary sponsorships and donations by check only.

Neighborhood Pharmacy does not issue charitable donation or sponsorship checks directly to individuals.

The Sponsorship Committee will communicate payment arrangements to approved organizations after completing its review.

Notification

Complete applications are reviewed by the Neighborhood Pharmacy Sponsorship Committee.

Applicants will be notified after a decision has been made.

Submitting an application or receiving a request for additional documentation does not indicate or guarantee approval.

Application Status and Submission Requirements

To ensure that all requests are handled consistently and efficiently:

All sponsorship and donation requests, supporting documentation, and application-status inquiries must be submitted electronically.

Neighborhood Pharmacy:

* Does not accept sponsorship or donation applications through in-store drop-off.

* Does not accept mailed applications.

* Is unable to provide application-status updates by telephone.

* Does not accept verbal sponsorship or donation requests.

* Requires all supporting documentation to be submitted electronically.

If an application is incomplete, Neighborhood Pharmacy may contact the applicant by email to request the missing information.

The application will not be considered complete until all required documentation has been received.

Public Recognition

Neighborhood Pharmacy reserves the right to publicly acknowledge organizations, programs, events, and initiatives that we support through:

* Social media

* Our website

* Community announcements

* Marketing materials

* Public events

* Other promotional channels

Any special recognition arrangements should be agreed upon in writing.

Post-Event Follow-Up

Organizations receiving support may be required to submit a brief post-event report within 30 days of the event.

The report may include:

* Confirmation of how Neighborhood Pharmacy’s contribution was used

* Evidence of agreed-upon sponsorship recognition

* Photos, screenshots, programs, advertisements, or other documentation showing Neighborhood Pharmacy’s participation or recognition

Failure to provide required post-event documentation may be considered when reviewing future requests.